Privacy Policy

This is a translation provided for convenience. In case of any discrepancy, the Greek text prevails.

1. Introduction

The Balkan Agro & Food Summit attaches particular importance to protecting the privacy and personal data of the visitors, users, exhibitors, partners and participants of the exhibition.

This Privacy Policy describes how personal data provided through the official website of the Balkan Agro & Food Summit, and through the online services connected with the exhibition, are collected, used, stored and protected.

Personal data are processed in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), applicable Greek legislation on personal data protection and the relevant regulatory provisions.

2. Data controller

The controller of the personal data collected through the website is:

Organiser

BALKAN AGRO & FOOD SUMMIT GR ΜΟΝΟΠΡΟΣΩΠΗ ΙΚΕ (single-member private company)

Contact e-mail

info@bafs.gr

For any matter relating to the protection and processing of personal data, you may contact us using the details above.

3. What personal data may be collected

Depending on how you use the website and the services you choose, we may collect information such as:

• full name,
• name of business or organisation,
• professional role,
• e-mail address,
• telephone number,
• country or region of activity,
• information provided in an application or expression of interest as an exhibitor, visitor, partner or participant,
• information provided through contact forms,
• details provided when subscribing to information services or the newsletter,
• technical data on the use of the website, such as IP address, browser, device type and browsing data, where these are lawfully collected,
• information derived from cookies or similar technologies, in line with your consent choices.

The Balkan Agro & Food Summit does not seek to collect special categories of personal data through the website, unless this is strictly necessary and provided for by applicable law.

4. How data are collected

Personal data may be collected when you:

• fill in a contact form,
• submit an application or expression of interest to take part in the exhibition,
• request information about the Balkan Agro & Food Summit,
• subscribe to a newsletter or other information service,
• contact us by e-mail or through another available channel,
• use the organiser’s online services,
• visit and browse the website.

5. Purposes of processing

Personal data are used exclusively for specific and lawful purposes, such as:

• Communication: to respond to questions, requests and messages submitted through the website.
• Participation management: to manage applications or expressions of interest from exhibitors, businesses, professionals, visitors, partners and other participants.
• Organising the exhibition: to prepare and deliver the Balkan Agro & Food Summit effectively and to provide the related services to participants.
• Information: to send information about the exhibition, the programme, exhibitors, side events, business meetings, events, new editions or related activities, where there is the required legal basis and, where required, your consent.
• Improving the website: for statistical analysis of traffic and to improve the website’s operation, content and user experience, provided the required consent has been given for the relevant technologies.
• Security: to protect the website, information systems and users from malicious actions or unauthorised access.
• Legal obligations: for the organiser to comply with obligations arising from Greek and European law.

6. Legal basis for processing

Depending on the purpose, the processing of personal data may be based on:

• your consent,
• the performance of a contract or steps taken at your request before entering into a contract,
• compliance with a legal obligation,
• the organiser’s legitimate interest in organising, securing, running and developing the exhibition, provided your rights and freedoms as a data subject do not override it.

Where processing is based on consent, you have the right to withdraw it at any time.

7. Newsletter and information communications

Where the website offers the option to subscribe to a newsletter or other information service, contact details are used to send updates about the Balkan Agro & Food Summit and related activities.

Recipients may stop receiving updates at any time, using the unsubscribe link included in electronic communications or by contacting the organiser directly.

8. Recipients of personal data

Data are not sold or made available to third parties for independent commercial use.

Access to them may be granted, to the extent necessary, to:

• authorised staff of the organiser,
• partners involved in organising and technically supporting the exhibition,
• website hosting providers,
• e-mail or newsletter service providers,
• IT and technical support companies,
• providers of online services integrated into the website,
• public or judicial authorities, where required by law.

Where third parties process personal data on behalf of the organiser, they are bound by the relevant data protection and confidentiality obligations.

9. Transfers outside the European Economic Area

Some digital services or technology providers that may be used by the website may process data outside the European Economic Area.

In such cases, the mechanisms provided for by law and appropriate safeguards are applied to ensure the lawful and secure transfer of data.

10. Data retention

Personal data are kept only for as long as necessary to fulfil the purpose for which they were collected.

In particular, data linked to participation, cooperation requests or contractual relationships may be kept for as long as necessary to complete the cooperation and for the period required by tax, accounting or other legal obligations.

Data used solely for information communications are kept until the relevant consent is withdrawn or you unsubscribe from the service.

11. Security of personal data

The organiser takes appropriate technical and organisational measures to protect data against loss, alteration, destruction, unauthorised access, unlawful processing or disclosure.

Security measures are reviewed and adapted in line with technological developments and the needs of the event.

12. Your rights

In accordance with the GDPR and subject to the conditions of the law, every data subject has the right of:

• Access: to be informed about the personal data held and how they are processed.
• Rectification: to request the correction of inaccurate data or the completion of incomplete data.
• Erasure: to request the deletion of personal data, where the legal conditions are met.
• Restriction of processing: to request that the use of their data be restricted.
• Portability: to receive their data, where applicable, in a structured and commonly used format.
• Objection: to object to processing based on legitimate interest or carried out for direct marketing purposes.
• Withdrawal of consent: to withdraw at any time any consent previously given.

You can exercise these rights by e-mail at info@bafs.gr.

You also have the right to lodge a complaint with the Hellenic Data Protection Authority.

13. Third-party links

The Balkan Agro & Food Summit website may include links to websites of exhibitors, sponsors, partners, organisations or other third parties.

The organiser does not control the data protection practices of these websites and is not responsible for their content or policies.

14. Changes

This Privacy Policy may be revised to reflect changes in legislation, in the services of the exhibition or in the way the website operates.

The version in force at any time is published on the website.